Important News: Pirate PTO Bylaws & VP Update

In our continuous effort to ensure the Pirate Parent Teacher Organization (PTO) remains an effective support for our school, fostering a strong, engaged and transparent community, the Pirate PTO board has recently undertaken the task of revisiting and revising our bylaws. This crucial foundational document guides our operations, decision-making processes, and overall governance. The objective of this revision is to better align our bylaws with our current goals, streamline our processes and enhance our ability to serve our school community effectively. 

What's New?

The proposed changes to the bylaws are designed to clarify roles, responsibilities and procedures within the PTO, making it easier for members, and non-members alike, to understand how we operate and how they can get involved. Key updates include: 

Roles & Responsibilities: Clarification on board officer responsibilities and the change and addition of a new board role.

Meeting Format: Incorporating feedback from previous general meetings, the proposed bylaws include a new, stated meeting agenda with planned time for open discussion. 

Officer Transition and Term: Clearer definitions on when terms start and end as well as expectations for transitions. 


Your Input Matters

In alignment with current procedural requirements, we are making the new PTO bylaws available for review at least thirty (30) days ahead of our voting meeting to incorporate said changes. Before we finalize these changes, our community needs to have a voice in this process. As such, we request you review the draft updated bylaws here. We encourage all PTO members and interested non-members to read through the proposed revisions and share your feedback, questions or concerns.

Join Us for the Vote

To incorporate the updated bylaws, we must we achieve a vote quorum during our meeting. This means we need a certain number of members present to make the vote valid and the changes official. Your presence, either physically or virtually, is more important than ever to ensure that our bylaws reflect the needs and values of our community.

Meeting Details:

  • Date: April 11
  • Time: 6:00 - 7:00 PM
  • Location: Pomona Elementary School

For those who cannot join us in person, we are excited to offer a livestream of the meeting via Facebook Live. This ensures that all our members have the opportunity to participate in this significant decision-making process, no matter where they are.

Livestream Link:

We encourage every member of our community to review the proposed bylaw changes, provide feedback, and join us for the vote. Your voice is crucial in shaping the governance of our PTO and, by extension, the support we provide to our school.

A Fond Farewell and Upcoming Opportunity

At our meeting we will also take a moment to say goodbye to our current Vice-President, Hill Bruton. Hill stepped into the VP with complete transparency she'd likely step down in 2024. After three rewarding years of service and fun on the Pirate PTO board, Hill has decided to leave to focus on her daughter's senior year and the many important activities that will accompany this milestone. The decision is bittersweet, but Hill is enthusiastic about rejoining the PTO in the future with her younger children.

With the VP position now open, we find ourselves in need of a new leader to help steer the Pirate PTO toward our shared goals. This topic will be a key point of our discussion at our April 11 meeting, presenting an exciting opportunity for anyone looking to make a meaningful impact within our community. If you've been considering taking on a more active role or have ideas to help our PTO thrive, this could be the right fit. Please email [email protected] to express your interest. 

This period of transition is a testament to the vibrant and adaptive nature of the Pirate community. Let's come together to make a positive impact on our school's future. We look forward to seeing you on April 11, either in person or online!

Warm regards,

The Pirate PTO Team

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